PRIVATE HOUSEHOLD STAFFING
The Right People. Exceptional Standards.
Coastal Peace of Mind is a private household staffing agency serving Orange County, Los Angeles and San Diego. We source and meticulously vet exceptional estate managers, house managers, executive housekeepers, private chefs, personal assistants, nannies, butlers and other private household professionals, thoughtfully matching each candidate’s experience, temperament and service style to the unique needs of your residence.
BESPOKE STAFFING PLACEMENT
More Than a Placement.
A Partnership in Excellence.
We go beyond traditional staffing with comprehensive vetting and thoughtful household matching. Optional hands-on training in private-estate standards offers additional preparation for selected estate managers.
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![Private household staffing consultation matching qualified estate managers and household professionals with Orange County residences.]()
HOUSEHOLD MATCHING
We thoughtfully match each household with qualified estate managers and household staff whose experience, temperament and service style align with your residence, lifestyle, expectations and long-term needs.
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![Coastal Peace of Mind Standards of Excellence training for estate managers and private household professionals.]()
EXCELLENCE TRAINING
Our proprietary Standards of Excellence training prepares selected estate managers in discretion, communication, preventative care and anticipatory service, strengthening the judgment and professionalism required within a thoughtfully managed private residence.
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![Private household staff interview and candidate vetting for a luxury residence in Newport Beach, California.]()
METICULOUS VETTING
Every candidate considered for an estate management or household staffing position undergoes a rigorous, multi-stage review of experience, references, professional background, discretion and compatibility with the household before being presented for your consideration.
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![Ongoing onboarding and placement support for estate managers and private household staff in coastal Orange County.]()
ONGOING SUPPORT
Our support continues through the transition, helping homeowners establish expectations, navigate onboarding, address early questions and ensure their new household professional is integrating successfully into the residence.
PRIVATE HOUSEHOLD STAFFING
Exceptional Talent. Thoughtfully Placed.
We discreetly source and meticulously vet accomplished estate and household managers, executive assistants, personal and family assistants, professional nannies, private chefs, butlers, private chauffeurs, executive housekeepers, domestic couples, and temporary or seasonal professionals. Each candidate is selected for sound judgment, discretion, professionalism, and an intuitive understanding of private service.
Every placement is thoughtfully aligned with your household, lifestyle, and standards.
Who We Place
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![Estate Manager briefing homeowner and staff in coastal orange county residence]()
HOUSE MANAGERS
Experienced leaders who oversee household operations, staff, vendors, maintenance and the standards of one or multiple residences.
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![Butler in coastal residence setting the table for entertaining at a dinner]()
BUTLERS
Polished private-service professionals providing attentive hospitality, household coordination, guest service and support for everyday living and entertaining.
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![Nannie sitting with toddler reading a book in a luxury coastal residence]()
NANNIES
Attentive, experienced childcare professionals who provide dependable, developmentally appropriate care tailored to your family’s routines and values.
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![Assistant working at her desk in a coastal residence]()
ASSISTANTS
Highly organized professionals who manage schedules, correspondence, travel, projects and the personal details that keep life moving seamlessly.
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![Housekeeper in coastal residence folding and organizing clothes in a luxury closet]()
HOUSEKEEPERS
Discreet professionals dedicated to immaculate presentation, detailed home care, wardrobe and laundry management, organization and household readiness.
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![Private chef in coastal residence preparing a healthy salmon meal]()
PRIVATE CHEFS
Accomplished culinary professionals who create personalized menus and exceptional dining experiences around your preferences, lifestyle and dietary needs.
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![Private chauffeur opening a clients passenger door at a luxury coastal residence]()
PRIVATE CHAUFFEURS
Professional drivers providing discreet, reliable transportation while maintaining vehicles, anticipating itineraries and accommodating changing schedules.
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![Domestic couple providing household and estate support in a luxury coastal Orange County residence.]()
DOMESTIC COUPLES
Versatile two-person teams who provide complementary household, property, culinary, driving or maintenance support tailored to the residence.
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![Temporary household professional preparing a luxury coastal Orange County residence for the owners’ arrival.]()
TEMPORARY ROLES
Carefully selected temporary or seasonal professionals providing trusted support for seasonal residences, extended stays, special events, travel periods or temporary staffing needs.
Coastal Peace of Mind provides tailored recruitment and placement services for private households. All placements, including temporary assignments, are for direct employment by the client. Coastal Peace of Mind does not employ or pay placed staff. Clients arrange payroll and required employer coverage.
PLACEMENT INVESTMENT
An Investment in the Right Fit.
Every search is approached individually, with placement fees structured according to the scope and complexity of the position.
HOUSEKEERER STAFFING PLACEMENT
of projected first-year gross cash compensation
Includes a three-month replacement search period.
For an extended six-month replacement search period, the placement fee is 15%.
$250 search engagement credited toward your final placement fee.
12%
EXECUTIVE & SPECIALTY PLACEMENT
18%
of projected first-year gross cash compensation
For estate and household managers, executive-level assistants, private chefs, butlers, domestic couples and complex searches
$250 search engagement credited toward final placement fee
6-month placement support included.
TEMPORARY & SEASONAL PLACEMENT
30%
of anticipated assignment compensation
For temporary coverage, seasonal residences, transitions and short-term household needs.
À LA CARTE STAFFING SERVICES
INCLUDED WITH PLACEMENT
The Right Person. The Right Fit. Lasting Peace of Mind.
Let us find the exceptional professional your home deserves.
Frequently Asked Questions
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Coastal Peace of Mind places estate and household managers, personal and family assistants, executive assistants, professional nannies, private chefs, private chauffeurs, butlers, executive housekeepers, domestic couples and temporary or seasonal household professionals throughout coastal Orange County. Each search is tailored to the responsibilities, schedule, service expectations and culture of the household.
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Every search begins with a confidential, comprehensive intake designed to help us understand the position, household environment, responsibilities, schedule, service expectations and preferred working style. Beyond professional qualifications, we consider communication style, temperament, discretion, adaptability and the interpersonal qualities essential to a trusted, long-term relationship within a private home. Each search is approached individually because the right estate manager must fit not only the role, but also the rhythm and culture of the household.
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Each prospective estate manager undergoes a thoughtful, multi-stage evaluation. This may include detailed interviews, professional reference verification, employment-history review, assessment of relevant estate-management experience and evaluation of judgment, communication style, discretion and service orientation. Background screening may also be coordinated with the candidate’s authorization and in accordance with applicable law. Final hiring decisions always remain with the client.
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Our proprietary Standards of Excellence training introduces selected estate managers to the principles, systems and service expectations required within a thoughtfully managed private residence. Training may address preventative estate care, vendor and maintenance coordination, household documentation, arrival and departure preparation, inventory oversight, confidentiality, professional boundaries, anticipatory service, communication protocols and the discreet handling of sensitive household information.
The program also emphasizes the less tangible qualities that distinguish exceptional private service: sound judgment, situational awareness, emotional intelligence, resourcefulness and the ability to remain composed while quietly resolving challenges behind the scenes.
Training is tailored to the needs of the placement and may be offered during the estate manager’s initial two-to-four-week onboarding period. It is an optional enhancement available according to the client’s preference and the candidate’s experience—not a substitute for household-specific direction or the client’s responsibilities as the employer.
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No. Training is offered based on the client’s preference, the requirements of the residence and the selected candidate’s existing experience. Some accomplished estate managers may benefit primarily from household-specific orientation, while others may receive more focused guidance in Coastal Peace of Mind’s service standards and operational systems. The purpose is to support a confident transition without imposing a one-size-fits-all program.
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Timelines vary according to the scope of the position, compensation, schedule, location and specificity of the household’s requirements. Our priority is to identify a genuinely aligned long-term fit rather than rush the household into a placement. Following the initial consultation and completed intake, we establish the search criteria and provide a clearer expectation for the search based on the individual role.
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Yes. Temporary and seasonal placements may be arranged for extended stays, household transitions, special occasions, employee leave, peak seasons or other short-term needs. Availability and placement terms depend on the role, schedule, location and duration of the assignment.
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Discretion is central to every placement. Household information is shared only as necessary to evaluate and prepare appropriate candidates, and sensitive details are handled with care throughout the process. Candidates are expected to demonstrate a clear understanding of confidentiality, professional boundaries and the trust required when working within a private residence. Additional confidentiality or nondisclosure documentation may also be incorporated when appropriate.
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Depending on the placement, Coastal Peace of Mind may assist with onboarding, clarify service expectations, provide optional hands-on training and offer structured support during the introductory period. This helps establish communication, address early questions and create a stronger foundation for a successful working relationship.
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The client directly employs the selected professional and remains responsible for compensation, payroll, scheduling, benefits, insurance, performance management and compliance with applicable employment laws.
Coastal Peace of Mind serves as the placement, training and advisory partner. We are not the household professional’s employer and do not control the ongoing employment relationship.
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The process begins with our confidential placement intake, through which you may share the needs of your residence, the scope of the position and the qualities you value most in an estate manager. After reviewing your responses, we will arrange any necessary follow-up conversation, refine the search criteria and provide the placement terms for your review before formally beginning the search.
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Placement fees vary according to the scope and complexity of the search. Permanent housekeeper placements are assessed at 12% of projected first-year gross cash compensation with a three-month replacement search period, or 15% with a six-month replacement search period. Executive and specialty placements are assessed at 18% with a six-month replacement search period. Temporary and seasonal placements are assessed at 30% of anticipated assignment compensation.
Permanent searches begin with a $250 search engagement, which is credited toward the final placement fee if you hire through us and becomes nonrefundable once search work begins. Replacement provisions include one replacement search following a qualifying departure, subject to the Client Placement Agreement. Complete fees and terms are provided before the search begins.
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Our placement process is designed to create a thoughtful, lasting match, although we cannot guarantee a candidate’s future performance or length of employment. Housekeeper placements include a three- or six-month replacement search period, depending on your selected option. Executive and specialty placements include a six-month replacement search period.
During the applicable period, Coastal Peace of Mind remains available to help clarify expectations and address transitional concerns. One replacement search is included following a qualifying departure within that period, subject to the eligibility requirements and terms outlined in your Client Placement Agreement.
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Hiring for a private residence requires a different level of discernment than hiring for a traditional workplace. Professional experience matters, but truly exemplary household staff must also demonstrate discretion, emotional intelligence, sound judgment, adaptability, anticipatory service and an intuitive understanding of professional boundaries.
Coastal Peace of Mind’s foundation in hands-on private estate management gives us firsthand insight into how exceptional residences operate and what household professionals must be capable of managing behind the scenes. We evaluate candidates not only by what appears on a résumé, but by how they communicate, solve problems, exercise discretion and integrate into the individual rhythm and culture of a home.
This operational perspective allows us to identify accomplished professionals who are not simply qualified for the position, but genuinely suited to the household they will serve.
