Private Household | Coastal Orange County
Annual Base Compensation: $100,000–$120,000, depending on experience, qualifications and agreed schedule
Coastal Peace of Mind is conducting a confidential search on behalf of a private client for an accomplished Household Manager / Personal Assistant.
This hands-on role requires extensive estate management and private service experience supporting ultra-high-net-worth individuals and households. Candidates must understand the discretion, judgment, attention to detail and anticipatory service expected in a private household.
The successful candidate will manage daily household operations, coordinate staff and service providers, and provide comprehensive personal assistance. They will take ownership of responsibilities, anticipate needs and follow each task through to completion.
Punctuality, dependable attendance and consistent reliability are essential requirements. The household needs someone who arrives on time, meets commitments, communicates promptly and can be trusted to follow through without repeated reminders.
Key Responsibilities
Estate and Household Management
Oversee daily household operations, organization, supplies and recurring needs.
Establish and maintain practical household systems, calendars, maintenance schedules and task records.
Coordinate vendors, repairs, maintenance, deliveries and household projects.
Monitor work quality, communicate concerns and ensure assignments are completed.
Anticipate household needs and address issues proactively.
Personal Assistance
Manage appointments, correspondence, research, reservations and personal logistics.
Handle errands, purchases, returns and special requests.
Assist with travel arrangements, packing, events, gifts and personal projects.
Maintain accurate, organized records while protecting confidential information.
Family Care Coordination
Coordinate outside care providers, including scheduling, communication and coverage.
Assist with medical appointments and related logistics.
Communicate with medical offices as authorized, track follow-up items and relay information accurately.
Ensure outstanding requests and next steps are completed.
This responsibility involves administrative coordination, not hands-on caregiving or medical decision-making.
Pet Care and Coordination
Coordinate veterinary appointments, pet supplies, feeding routines and prescribed care instructions.
Communicate with established pet care providers and arrange reliable coverage.
Provide direct pet care and occasional overnight coverage when required.
A genuine love of dogs and comfort supporting a pet with ongoing care needs are essential.
Household Team Coordination
Coordinate household staff, care providers, culinary support, vendors and other service providers.
Communicate priorities, schedules and expectations clearly.
Maintain accountability, professional boundaries and consistent follow-through.
Identify coverage gaps early and help arrange appropriate solutions.
Required Qualifications
Extensive, demonstrable experience in estate management and private service for ultra-high-net-worth individuals or families.
A proven record of managing household operations, coordinating staff and vendors, and providing high-level personal assistance.
Consistent punctuality, reliable attendance and a strong record of honoring commitments.
Excellent organizational skills and the ability to manage competing priorities with sound judgment.
Strong communication skills, including timely updates and clear reporting.
Ability to anticipate needs, solve problems independently and complete tasks without repeated oversight.
Comfort coordinating with care providers, medical offices and veterinary practices within the scope of the role.
Proficiency with calendars, email, digital records and household organizational tools.
Exceptional discretion, integrity and respect for household privacy.
A warm, composed and professional manner.
A genuine love of dogs.
A valid driver’s license and reliable personal vehicle.
Interest in a long-term position.
General administrative, hospitality or property management experience alone does not satisfy the private estate and UHNW service experience required for this position.
Schedule and Working Arrangements
The regular schedule and availability expectations will be agreed upon before employment begins.
This is not a 24/7 on-call position; reasonable flexibility is required, particularly during client travel.
Occasional overnight stays may be required.
A dedicated work phone is provided.
A personal vehicle is required; no vehicle is provided.
Authorized business mileage and other required business expenses are reimbursed.
Compensation and Benefits
Salary: $100K–$120K DOE
Vacation: 2 weeks annually, increasing to 3 weeks after 4 completed years (Year 5)
Paid time off: 5 personal days, 10 sick days & 10 holidays annually
Medical: 100% employer-paid after 90 days
Wellness: $250/month after 6 months
Professional development: Up to $1,000 annually after 6 months for approved training
Work phone & business mileage: Provided/reimbursed
Bonuses & raises: Discretionary, performance-based, never guaranteed
No dental, vision or 401(k)
How to Apply
Please submit your résumé and a brief introduction outlining your estate management experience, UHNW private service background and availability to Coastal Peace of Mind through the application channel provided.
Qualified candidates should be prepared to provide professional references who can speak directly to their private service experience, discretion, punctuality and reliability.
This is a confidential placement conducted by Coastal Peace of Mind on behalf of a private household. Identifying client information will be shared only with candidates advancing through the selection process.
